SPONSORSHIP TERMS AND CONDITIONS

In these terms and conditions unless the context otherwise requires –

“Event” means the event arranged by LGPro and sponsored by the Sponsor, as defined by any relevant Sponsorship Agreement;

“Intellectual Property” means copyright, all rights conferred under statute, common law or equity in relation to inventions (including patents), registered and unregistered trademarks, registered and unregistered designs, look and feel, circuit layouts and all other rights resulting from intellectual activity in, but not limited to, the industrial, scientific literary or artistic fields;

“LGPro” means Local Government Professionals Victoria and its representatives, employees and agents; “LGPro Intellectual Property” means the Intellectual Property of LGPro as provided to the Sponsor for the purposes of promoting the sponsorship of the Event;

“Sponsor” means the individual or entity, together with its employees, agents, and representatives applying to be a sponsor of the Event;

“Sponsorship Agreement” means the relevant agreement between LGPro and the Sponsor, relating to sponsorship of the Event;

“Sponsorship Fee” means the relevant fees payable by the Sponsor under the Sponsorship Agreement;

“Sponsor Intellectual Property” means the Intellectual Property of the Sponsor as provided to LGPro in accordance with these terms and conditions;

1. LGPro agrees to grant the Sponsor the sponsorship rights for the Event and associated benefits as outlined in the Sponsorship Agreement.

2. The Sponsor acknowledges and agrees to these terms and conditions upon applying for the right to sponsor the Event and agrees to comply with these terms and conditions at all times throughout the Event.

3. LGPro may accept the Sponsor’s application to sponsor the Event in its sole discretion. If LGPro accepts the application, the Sponsor will receive a signed copy of the Sponsorship Agreement and a tax invoice from LGPro specifying the Sponsorship Fees.

4. The sponsorship will come into effect upon signing the Sponsorship Agreement and shall remain in force until seven days after the conclusion of the Event.

5. LGPro will provide the Sponsor with the benefits in accordance with the terms and conditions of the Sponsorship Agreement.

6. The Sponsorship Agreement cannot be cancelled by the Sponsor once it has come into effect. In the event of the Event being cancelled, LGPro will refund paid Sponsorship Fees to the Sponsor within one month of the Event being cancelled.

7. In the event that LGPro changes the mode of delivery of the Event, the Sponsor may elect either:

a. to receive a full refund of paid Sponsorship Fees; or

b. revise the benefits of the Sponsorship Agreement by mutual agreement to suit the new delivery mode of the Event.

8. If the Sponsor does not make payment of the Sponsorship Fee in full within 14 days of the date of the invoice or as set out in the agreement, the Sponsor’s application may be cancelled and LGPro reserves the right to offer the sponsorship of the Event to a third party.

9. The Sponsor agrees to provide all requirements under the Sponsorship Agreement within the timeframes set out therein to ensure that sponsorship entitlements are delivered (eg. logos, company information, delegate registrations).

10. If the Sponsor fails to comply with these terms and conditions or those specified in the Sponsorship Agreement (other than for reasons outside of its control), LGPro reserves the right to offer the sponsorship of the Event to a third party and the Sponsor will be liable for any loss suffered by LGPro as a result of the non-compliance. Any monies paid by the Sponsor may be set off against any damage suffered by LGPro.

11. Where one party is unable to carry out its obligations under the Sponsorship Agreement due to circumstances beyond its control or which it could not have been prevented, those obligations are suspended whilst those circumstances continue. Provided the other party is notified, the first party must use its best endeavors to overcome the circumstances preventing its obligations from being carried out.

12. The Sponsor must comply with these terms and conditions and all other rules, laws, by-laws, requirements, permits, directions and regulations stipulated by LGPro, the venue management, the Metropolitan Fire Brigade and with all relevant State, Territory and Commonwealth legislation and regulations and all local, State, Territory and Commonwealth regulatory bodies, departments, organisations and authorities.

13. LPGro and the Sponsor agree that the other party’s Intellectual Property is the property of the owning party, and it has no right, title or interest in or to the Intellectual Property of the other party except as expressly set out in these terms and conditions.

14. The Sponsor must comply with LGPro’s specifications and directions in relation to any announcement, marketing or promotional material promoting its sponsorship of the Event.

15. Nothing in these terms and conditions creates any partnership, employment, agency or trust between the parties. Neither party has the authority to bind the other party in any way, other than with respect to the express terms of the Sponsorship Agreement and these terms and conditions.

16. The Sponsor is not permitted to assign its rights and obligations contained in these terms and conditions and in the Sponsorship Agreement to a third party.

17. The Sponsor agrees and acknowledges that LGPro shall not be liable for and hereby agrees to release and indemnify LGPro, its servants, employees, directors, subcontractors and agents from and against all liability, actions, suits, proceedings, damages, claims, demands, costs and expenses whatsoever (including without prejudice to the generality of the foregoing, any claim for costs, personal or property loss or damage, interest, contribution, indemnity, expenses and any compensation costs and disbursements paid by LGPro to compromise or settle any such claims) which may be taken or made against or incurred or suffered by LGPro in connection with or arising in any way out of the Sponsorship or in connection with the Event, including but not limited to:

a. any breach by the Sponsor of these terms and conditions; and

b. any claim that the use or possession of the Sponsor Intellectual Property by LGPro infringes a third party’s Intellectual Property rights.

18. LGPro will not be responsible for the safety of any property of any Sponsor, servant, agent, guest, employees, contractors or invitees or any other person, any property of any Sponsor or other person or for the loss or damage of, or destruction to same, by theft or fire or any other cause whatsoever, or for any loss or damage whatsoever sustained by the Sponsor for any reason whatsoever including but without prejudice to the generality of the foregoing of any defect in the building caused by fire, storm, tempest, lightning, national emergency, war, labour disputes, strikes or lock-outs, civil disturbances, explosion, Inevitable accident, force majeure, or any other cause not within the control of LGPro or for any loss or damage occasioned, if by reason of happenings of any such event the opening of the Event is prevented or postponed or delayed or abandoned, or the building becomes wholly or partially unavailable for the holding of the Event. The Sponsor agrees and undertakes to insure in their full replacement value the contents of its sponsorship material and all associated equipment and materials.

19. LGPro reserves the right to postpone or amend the holding of the Event from the set dates. LGPro will not be liable to the Sponsor for any loss occasioned by the change in the dates of the Event.

20. If, due to any unforeseen circumstances, it is found necessary to close the Event on any day or days, or to vary the hours the Event is open, LGPro reserves the right to do so, at their sole discretion, without any liability to the Sponsor.

21. Sponsors agree to act professionally with respect to all fellow delegates and LGPro staff.

22. Where speaking opportunities are included in the Sponsorship Agreement, Sponsors may promote their product but must not do so to the detriment to any other suppliers or competitors.

23. These terms and conditions and the terms of the Sponsorship Agreement shall not be disclosed to any third parties without the prior written consent of both parties.

24. LGPro may from time to time add to or vary these terms and conditions and do anything at its discretion to ensure the proper conduct of the Event, provided that such amendments or additions do not operate to diminish the rights reserved to the Sponsor under these terms and conditions.

25. If there is any inconsistency between these terms and conditions and the provisions of the any sponsorship or event prospectus, these terms and conditions shall prevail.

EXHIBITION TERMS AND CONDITIONS

In these terms and conditions unless the context otherwise requires –

“Conference” means the event arranged by LGPro and, as defined by any relevant Exhibition Agreement;

“LGPro” means Local Government Professionals Victoria and its representatives, employees and agents;

“Exhibitor” means the individual or entity, together with its employees, agents, and representatives applying to be an exhibitor at the Conference;

“Exhibition Agreement” means the relevant agreement between LGPro and the Exhibitor, relating to their being an exhibitor at the Conference;

“Exhibition Fee” means the relevant fees payable by the Exhibitor under the Exhibition Agreement;

1. Local Government Professionals Victoria (LGPro) agrees to grant the Exhibitor the associated benefits as outlined in the Exhibition Agreement.

2. The Exhibitor acknowledges and agrees to these terms and conditions upon applying for the right to be an exhibitor at the Conference and agrees to comply with these terms and conditions at all times throughout the Conference.

3. LGPro may accept the Exhibitor's application in its sole discretion. If LGPro accepts the application, the Exhibitor will receive a signed copy of the Exhibition Agreement and a tax invoice from LGPro specifying the Exhibition Fees.

4. LGPro will provide the Exhibitor with the benefits in accordance with the terms and conditions of the Exhibition Agreement.

5. All cancellation requests must be received by LGPro in writing 28 days prior to the Conference for a full refund (cancellation requests should be directed via info@lgpro.com).

6. Where the Exhibitor seeks a cancellation with less than 28 days’ notice prior to the Conference, but gives 14 – 27 days’ notice, the Exhibitor will receive a 70% refund of any Exhibition Fees paid to LGPro. The Exhibitor will otherwise not receive any refund for cancellations on any shorter notice.

7. In the event of a cancellation of the conference by LGPro, LGPro will refund exhibition fees within one month of such a cancellation. 

8. In the event that LGPro changes the mode of delivery of the conference, the Exhibitor may elect either: a. to receive a full refund of paid Exhibition Fees; or b. revise the benefits of the Exhibition Agreement by mutual agreement to suit the new delivery mode of the conference.

9. If the Exhibitor does not make payment of the Exhibition Fee in full within 14 days of the date of the invoice, the Exhibitor’s application may be cancelled and LGPro reserves the right to offer the relevant exhibition slot at the Conference to a third party.

10. The Exhibitor agrees to provide all requirements under the Exhibition Agreement within the timeframes set out therein to ensure that entitlements are delivered. 

11. The Exhibitor is not permitted to assign its rights and obligations contained in these terms and conditions and in the Exhibition Agreement to a third party.

12. The Exhibitor agrees and acknowledges that LGPro shall not be liable for and hereby agrees to release and indemnify LGPro, its servants, employees, directors, subcontractors and agents from and against all liability, actions, suits, proceedings, damages, claims, demands, costs and expenses whatsoever (including without prejudice to the generality of the foregoing, any claim for costs, personal or property loss or damage, interest, contribution, indemnity, expenses and any compensation costs and disbursements paid by LGPro to compromise or settle any such claims) which may be taken or made against or incurred or suffered by LGPro in connection with or arising in any way out of the Conference, including but not limited to any breach by the Exhibitor of these terms and conditions.

13. LGPro will not be responsible for the safety of any property of any Exhibitor, servant, agent, guest, employees, contractors or invitees or any other person, any property of any Exhibitor or other person or for the loss or damage of, or destruction to same, by theft or fire or any other cause whatsoever, or for any loss or damage whatsoever sustained by the Exhibitor for any reason whatsoever including but without prejudice to the generality of the foregoing of any defect in the building caused by fire, storm, tempest, lightning, national emergency, war, labour disputes, strikes or lock-outs, civil disturbances, explosion, Inevitable accident, force majeure, or any other cause not within the control of LGPro or for any loss or damage occasioned, if by reason of happenings of any such event the opening of the Conference is prevented or postponed or delayed or abandoned, or the building becomes wholly or partially unavailable for the holding of the Conference. The Exhibitor agrees and undertakes to insure in their full replacement value the contents of its exhibition material and all associated equipment and materials.

14. These terms and conditions and the terms of the Exhibition Agreement shall not be disclosed to any third parties without the prior written consent of both parties. 15. Exhibitors agree to act professionally with respect to all fellow delegates, LGPro staff and other exhibitors at the Conference.